BOARD MEMBER POSITION DESCRIPTIONS
President - Provide leadership to the local chapter consistent with state, regional, and SHRM
policy, strategies, and objectives. Effectively operate the chapter so that the needs of the members are met. Perform other duties as required by the local chapter's bylaws. Serve as a voting member of the state council. Minimum time commitment per month: 10-15 hours.
President Elect – Assist the President in overseeing all the activities of the chapter. In the absence of the President, performs all the Presidential responsibilities. Conduct special projects as assigned by the President. Upon request, assists other officers in performing their responsibilities. Attend (and preside over, if necessary) monthly membership and Board of Directors meetings. Participate in the development and implementation of short-term and long-term strategy planning for the Chapter. Represent the Chapter in the Human Resources community. Minimum time commitment per month: 5-10 hours.
Secretary - The secretary maintains a record of the bylaws and prepares minutes of all board of
directors’ meetings for approval at the following Board meeting. Upon request, assists other officers in performing their responsibilities. Represent the Chapter in the human resources community. Minimum time commitment per month: 3 hours.
Treasurer - The Treasurer is responsible for the financial affairs of the Chapter. Responsibilities
include preparation of financial reports to the Board, arrange the annual examination and audit of the accounts as may be required by the Board, maintain account balances, provide budgets for each committee, generate credit card transaction reports for the Chapter Accountant each month, and perform other duties as the President may determine. Represent the Chapter in the human resources community. Minimum time commitment per month: 5-10 hours.
Annual Summit Director - This position is the PWSHRM co-chair for our annual Employment Law and HR Summit Committee. The director will be responsible for keeping the committee on track, taking meeting minutes, sending out an agenda for meetings in advance, sending out calendar invites, coordinating a meeting space, etc. Work with the committee to select speakers, topics, getting credit approval from SHRM/HRCI, finding event space, getting a budget approved by the board and treasurer at the beginning of the year, updating the board regularly on progress, assisting with sponsorship and communications, along with many other details. Director is responsible for running the final meeting along with the co-chair, including putting together a final script, getting volunteers to help the day of and the day before, putting together a task list and sending it to the group 1 week prior. Additionally, responsible for ensuring the email that goes out to attendees is ready 1 week prior to the event, presentations are on the website, the attendee survey is updated and ready for distribution at the end of the event, etc. Ability to draft letters, flyers, PowerPoint slides, etc. Requires excellent communication and organizational skills. Minimum time commitment per month: 10-15 hours.
College Relations & Workforce Readiness Director - Develop and support workshops and seminars that address workforce readiness issues. Promote our scholarship program to local colleges/universities and the HR community. Monitor and evaluate on a continuing basis local activities concerning workforce readiness issues and plans. Recommend community service projects to be supported by the chapter, such as resume workshops at colleges, high schools and in the community. Help develop programs to enhance student involvement in Chapter activities. Encourage chapter involvement and activities affecting the workforce readiness arena. Monitor local activities concerning workforce readiness. Communicate with local faculty/colleges to provide classroom visits to discuss HR topics, the Chapter, internships/scholarships, SHRM membership, etc. Act as mentor to college students seeking a career in HR. Represent the chapter in the HR community. Minimum time commitment per month: 3-5 hours.
Communications & Marketing - Oversee the chapter's communications activities while maintaining a consistent brand image. Specifically, responsible for creating weekly social media posts (Facebook and LinkedIn), monthly meeting announcements and reminder emails, and advertising our Annual Employment Law Summit. We share HR job openings we hear of on LinkedIn and Facebook. This position is also on the PWSHRM Annual Employment Law & HR Summit Committee. Minimum time commitment per month: 3-5 hours.
Community Relations - Monitor and evaluate local community activities consistently. Plan community events to benefit the community. Manage the chapter’s outreach efforts in the community. Recommend community services projects the Chapter should support. Make chapter members aware of community organizations beneficial to HR professionals or businesses. Provide information to chapter members about local community organizations through flyers or brochures at meetings or via newsletter articles. Serve as a liaison to local community organizations. Represents the chapter in the human resources community. Minimum time commitment per month: 5-7 hours.
Governmental Affairs - Monitor and evaluate pending legislative, regulatory, and legal action at
the federal, state, and local level, which may have an impact on the management of human resources. Present a monthly legislative report or update at Chapter meetings and/or in the newsletter. Work in close cooperation with the Virginia State Legislative Director and the national headquarters staff in carrying out these tasks. Attend the National Legislative Conference. Represent the Chapter in the human resources community. Minimum time commitment per month: 3-5 hours.
Membership - Management of the membership function for the Chapter is mostly automated; however, requires some interaction with prospective, new or existing members. Successfully achieve an 80% retention rate as well as maintain current membership numbers. Perform any other duties as appropriate in support of the membership activities of the Chapter. Represent the Chapter in the human resources community. Minimum time commitment per month: 5 hours.
Programs – Plan the programs for the monthly chapter meetings, which includes the selection of topics and speakers, contacting and following up with speakers, preparing articles about the program for the monthly newsletter, and performing any other duties as appropriate in support of the program activities of the Chapter. Coordinate efforts with other Board members to provide the best offerings for the Chapter membership. Review final preparations for meetings to ensure that meetings run smoothly. Review program evaluations for feedback to be used in planning future events. Represent the Chapter in the human resources community. Minimum time commitment per month: 10-15 hours.
Co-Programs (if needed) - Assist Director of Programs with program logistics, including creating nametags and managing the registration desk on the day of the event and at our annual Employment Law and HR Summit. Assist with selecting topics and speakers, contacting
and following up with speakers, preparing articles about the program for our newsletter, and performing any other duties as appropriate in support of the program activities of the Chapter. Represent the Chapter in the human resources community. Minimum time commitment per month: 3-5 hours.
Sponsorship - Seeks out and solicits companies to sponsor SHRM related events. This includes the monthly meetings, the annual law summit and other special events. The Director will manage the contract process, payments, acquire slides and advertisements from the company sponsors, meet and greet sponsors at SHRM meetings and introduce sponsors to the Board and other PWSHRM members. Ability to draft letters, flyers, PowerPoint slides, etc. Requires excellent communication and organizational skills. This position is on the PWSHRM annual Law Summit Committee. Minimum time commitment per month: 3-5 hours.
Technology - Manage the chapter's technology programs including developing and maintaining the chapter's website and managing Google Apps for internal board collaboration and communication. Create, distribute, and maintain program surveys. Minimum time commitment per month: 10-15 hours per month.